Invoices (free)
Updated Oct 19, 2026
Overview
Invoices is a free official add-on. Every business gets professional invoices, created automatically from bookings or by hand, and a clean, print-ready invoice page for its customers.
Free add-on All businesses Print / PDF ready
Businesses find it in their panel under Payments → Invoices:
- At a glance: Outstanding, Overdue and Paid this month totals. The menu shows how many invoices are waiting for payment (red when one is overdue).
- Search and filter by customer, number and status, or show only overdue invoices.
- One-click actions: customer view, mark paid, mark sent, duplicate, void.
Installing
- Admin → System → Modules → Available add-ons → Invoices → Install.
- That's it: Invoices is available to every business (it isn't sold per plan).
Automatic Invoices from Bookings
Every new booking with a price gets an invoice:
| Booking | Invoice |
|---|---|
| Paid online | Paid, dated today |
| Pay later / offline | Sent, due after the business's payment terms (e.g. 14 days) |
| Paid later (status changes to paid) | Switches to Paid automatically |
| Free (price 0) | No invoice |
The invoice has one line for the service and appointment time, and uses the business's tax settings. When a tax rate is set, the booking price is treated as tax-inclusive.
Businesses can turn this off in Invoices → Settings.
Creating an Invoice
Invoices → New invoice:
- Bill to: customer name, email, address or tax number.
- Details: issue date, due date, status, currency. The invoice number (e.g.
INV-0001) is assigned when you save. - Items: description, quantity and price. Amounts and totals update as you type.
- Total: tax name and rate, with subtotal, tax and total shown live.
- Notes: shown on the invoice (e.g. "Thank you for your business").
Duplicate copies an invoice as a new draft, handy for repeat customers.
Sharing and Printing
Each invoice has a private customer link: Customer view in the invoice's menu. Mark as sent also shows the link to copy.
The customer page:
- uses the business's logo and brand colour,
- shows a Paid, Overdue or Void ribbon,
- includes the business's "how to pay" instructions while unpaid,
- has a Print / Save as PDF button and prints cleanly on A4.
The link is 40 random characters, so it can't be guessed, and it is hidden from search engines.
Invoice Settings
Invoices → Settings (per business):
| Setting | Used for |
|---|---|
| Business name, details | Top of every invoice (address, tax/VAT number, contact) |
| Number prefix | INV- → INV-0001, INV-0002, … |
| Tax name and default rate | e.g. VAT 20%, GST 18% |
| Payment due after | Days until an unpaid invoice is due |
| Invoice new bookings automatically | On by default |
| How to pay, Footer | Bottom of the invoice |
Statuses
| Status | Meaning |
|---|---|
| Draft | Not shared yet |
| Sent | Waiting for payment |
| Overdue | Sent and past its due date |
| Paid | Paid (date recorded) |
| Void | Cancelled; kept for your records, no longer owed |